FAQ - Other messages

Question
Field definitions for sending automatically generated email confirmations
Answer

This is a list of the definitions and their meanings:

Definition: <fld: ???????????? /> Meaning
Combined Definitions: Address tabs These definitions have a fixed prefix as shown and are followed by the name of the entry, so a department full postal address on the invoice tab would be "ADDR:DEPT:INVOICE" 
"ADDR:DEPT:" + TabName Full postal address of the department or  site
"ADDR:CUST:"+ TabName Full postal address of the customer
"ADDR:EMPL:"+ TabName Full postal address of the employee
"ADDR1:DEPT:"+ TabName Specific address line 1 of the department or site
"ADDR1:CUST:"+ TabName Specific address line 1 of the customer
"ADDR1:EMPL:"+ TabName Specific address line 1 of the employee
"ADDR2:DEPT:"+ TabName Specific address line 2 of the department or site
"ADDR2:CUST:"+ TabName Specific address line 2 of the customer
"ADDR2:EMPL:"+ TabName Specific address line 2 of the employee
"ADDR3:DEPT:"+ TabName Specific address line 3 of the department or site
"ADDR3:CUST:"+ TabName Specific address line 3 of the customer
"ADDR3:EMPL:"+ TabName Specific address line 3 of the employee
"ADDR4:DEPT:"+ TabName Specific address line 4 of the department or site
"ADDR4:CUST:"+ TabName Specific address line 4 of the customer
"ADDR4:EMPL:"+ TabName Specific address line 4 of the employee
"PCODE:DEPT:"+ TabName Postcode line of the department or site
"PCODE:CUST:"+ TabName Postcode line of the customer
"PCODE:EMPL:"+ TabName Postcode line of the employee
"PHONE:DEPT:"+ TabName Phone number of the department or site
"PHONE:CUST:"+ TabName Phone number of the customer
"PHONE:EMPL:"+ TabName Phone number of the employee
"EMAIL:DEPT:"+ TabName Email address of the department or site
"EMAIL:CUST:"+ TabName Email address of the customer
"EMAIL:EMPL:"+ TabName Email address of the employee
"TEXT:DEPT:"+ TabName The phone number used for SMS texting for the department or site
"TEXT:CUST:"+ TabName The phone number used for SMS texting for the customer
"TEXT:EMPL:"+ TabName The phone number used for SMS texting for the employee
Combined Definitions: Job types skills and info These definitions have a fixed prefix as shown and are followed by the name of the entry, so a Visa expiry date would be "EMPL:END:VISA" and the Visa serial Number would be "EMPL:END:SN1"
"EMPL:START:"+ JobSkillOrInfoName Employee start date
"EMPL:END:"+ JobSkillOrInfoName Employee end date
"EMPL:SN1:"+ JobSkillOrInfoName Employee skills and additional information, suffix is the skill name
"EMPL:SN2:"+ JobSkill)rInfoName Employee skills and additional information, suffix is the skill name
Simple Definitions The text given is the full definition, there are no suffixes
 "AUTHADDRESS1" Address line from 3rd tab in extended requirement information
 "AUTHADDRESS2" Address line from 3rd tab in extended requirement information
 "AUTHADDRESS3" Address line from 3rd tab in extended requirement information
 "AUTHADDRESS4" Address line from 3rd tab in extended requirement information
 "AUTHDOB" Dob from 3rd tab in extended requirement information
 "AUTHEMAIL" Email address from 3rd tab in extended requirement information
 "AUTHLASTNAME" Last name from 3rd tab in extended requirement information
 "AUTHNOTES" Notes from 3rd tab in extended requirement information
 "AUTHOTHERNAMES" Other name from 3rd tab in extended requirement information
 "AUTHPHONE" Phone number from 3rd tab in extended requirement information
 "AUTHPOSTCODE" Post code from 3rd tab in extended requirement information
 "AUTHREFERENCE" Customer reference from 3rd tab in extended requirement information
 "AUTHTITLE" Title from 3rd tab in extended requirement information
 "AVAILABLEAGENCYEMPLOYEENAME" Secondary employee name
 "AVAILABLEAGENCYTYPE" 3rd party Agency worker, Direct employee
 "AVAILABLECREATEDBY" Employee availability added by
 "AVAILABLEDATECREATED" Employee availability added date
 "AVAILABLENAME" Employee name
 "AWR" AWR week count for employer and job type
 "BOOKACTUALBREAK" Break from time sheet
 "BOOKACTUALDURATION" Duration from time sheet
 "BOOKACTUALEND" End from time sheet
 "BOOKACTUALSTART" Start from time sheet
 "BOOKBREAK" Current Break
 "BOOKCHECKEDAVAILABLE" Date and time confirmed with employee as their working the shift
 "BOOKCHECKEDAVAILABLEBY" Who confirmed with employee as their working the shift
 "BOOKCHECKEDREQUIRED" Date and time the booking was confirmed with the department
 "BOOKCHECKEDREQUIREDBY" Who the booking has been confirmed to the department by
 "BOOKDURATION" Agreed duration at the time of booking
 "BOOKEND" Agreed end time at time of booking
 "BOOKEXTINVOICENUMBER" A number supplied by an external system, this may vary according to system setup
 "BOOKINGMADE" Date and time when the employee was matched to the vacancy
 "BOOKINGREF" Varies from system to system and depends on setup
 "BOOKINVOICEBY" Not relevant to booking confirmation messages, as the invoice number won't be known at this point
 "BOOKINVOICEDATE" Not relevant to booking confirmation messages, as the invoice number won't be known at this point
 "BOOKINVOICELOCKEDBY" Not relevant to booking confirmation messages, as the invoice number won't be known at this point
 "BOOKINVOICELOCKEDDATE" Not relevant to booking confirmation messages, as the invoice number won't be known at this point
 "BOOKINVOICENUMBER" Not relevant to booking confirmation messages, as the invoice number won't be known at this point
 "BOOKNEWCHARGEBY" Who the new charge rate was given by. When the charge rate has been overridden to a different charge rate other than the default one specified under normal booking
 "BOOKNEWCHARGEDATE" The date the new charge rate was given
 "BOOKNEWCHARGENAME" The name of the new charge rate
 "BOOKPAYBYHAND" If the payment process has been paused
 "BOOKPAYBYHANDBY" Who paused the payment process
 "BOOKPAYBYHANDCANCELBY" Who the pause has been taken off by
 "BOOKPAYBYHANDCANCELDATE" The date when the pause has been taken off
 "BOOKPAYBYHANDDATE" The date when the automatic payment has been reenabled
 "BOOKPAYTITLE" The name of the agreed pay scale grade
 "BOOKRECONCILEDBY" Who assigned the pay calculation for payment
 "BOOKRECONCILEDDATE" The time when the pay calculation was assigned for payment
 "BOOKRECONCILEDRUNBY" Who did the general run of the pay calculation for payment
 "BOOKRECONCILEDRUNDATE" When the pay calculation for payment was run
 "BOOKSELFBOOK" If the booking was made retrospectively
 "BOOKSELFBOOKBY" Who the booking was made retrospectively by
 "BOOKSELFBOOKCANCELBY" Who the booking made retrospectively end time was made by
 "BOOKSELFBOOKCANCELDATE" The date the booking made retrospectively was cancelled
 "BOOKSELFBOOKDATE" The date a booking was made retrospectively
 "BOOKSHIFTCHECKED" When a shift was checked off as having been worked, i.e. when the time sheet was checked
 "BOOKSHIFTCHECKEDBY" Who a shift was checked off as having been worked by
 "BOOKSHIFTCHECKEDDATE" The date when a shift was checked off as having been worked
 "BOOKSTART" The agreed start date
 "BOOKUSERSEL1" Lists that the user will have defined
 "BOOKUSERSEL2" Lists that the user will have defined
 "COMPANY" The company
 "COMPANYNAME" Name of the company that it is booked to
 "DEPARTMENT" Name of the department that it is booked to
 "EMP:AWRTYPE" Whether they are a direct employee or derogated, etc.
 "EMP:BANKACCOUNT" Employee's bank account
 "EMP:BANKACCOUNTNR" Employee's bank account number
 "EMP:BANKSORTCODE" Employee's bank account sort code
 "EMP:DATEJOINED" Date employee joined
 "EMP:DATEOFBIRTH" Date of birth of the employee
 "EMP:DOB" Employee's date of birth
 "EMP:FAMILIARNAME" Familiar name of the employee
 "EMP:FIRSTNAME" First name of the employee
 "EMP:FULLNAME" Full name of the employee
 "EMP:INITIAL" Initial of the employee
 "EMP:ISAGENCY" Whether it's a person or an entry representing an agency
 "EMP:LASTNAME" Last name of the employee
 "EMP:NI" National Insurance number of the employee
 "EMP:NINUMBER" National Insurance number of the employee
 "EMP:PAYROLL" Payroll reference of the employee
 "EMP:PAYROLLREF" Payroll reference of the employee
 "EMP:PREVSUBSTANTIVE" If the employee is currently substantive or not
 "EMP:REF1" Personal Reference for the employee
 "EMP:REF2" Personal Reference for the employee
 "EMP:REF3" Personal Reference for the employee
 "EMP:SEX" Gender of the employee
 "EMP:SORTCODE" Bank sort code of the employee
 "EMP:SUBSTANTIVE" If the employee is substantive
 "EMP:SUBSTANTIVEDATE" When the employee is substantive
 "EMP:TAXCODE" Tax code of the employee
 "EMP:TITLE" Title of the employee
 "EMP:TITLEANDNAME" Full title and name of the employee in one line
 "EMPLOYEE" Name of the employee
 "EMPLOYEENAME" Name of the employee
 "FREECHARGERATE" If a different charge rate is agreed other than a standard default charge rate
 "FREEPAYRATE" If a different pay rate is agreed other than a standard default pay rate
 "GENDER" Gender of the customer
 "GIVENBY" Who gave the request from the customer
 "GIVENBYJOBTITLE" Job title of the person who gave the request
 "GIVENBYPHONE" Phone number of the person who gave the request
 "GPADDRESS1" Address line from 2nd tab in extended requirement information
 "GPADDRESS2" Address line from 2nd tab in extended requirement information
 "GPADDRESS3" Address line from 2nd tab in extended requirement information
 "GPADDRESS4" Address line from 2nd tab in extended requirement information
 "GPDOB" Dob from 2nd tab in extended requirement information
 "GPEMAIL" Email address from 2nd tab in extended requirement information
 "GPLASTNAME" Last name from 2nd tab in extended requirement information
 "GPNOTES" Notes from 2nd tab in extended requirement information
 "GPOTHERNAMES" Other name from 2nd tab in extended requirement information
 "GPPHONE" Phone number from 2nd tab in extended requirement information
 "GPPOSTCODE" Post code from 2nd tab in extended requirement information
 "GPREFERENCE" Customer reference from 2nd tab in extended requirement information
 "GPTITLE" Title from 2nd tab in extended requirement information
 "INVOICE" Invoice number
 "INVOICEVALUE" Invoice value for the shift
 "PADDRESS1" Address line from 1st tab in extended requirement information
 "PADDRESS2" Address line from 1st tab in extended requirement information
 "PADDRESS3" Address line from 1st tab in extended requirement information
 "PADDRESS4" Address line from 1st tab in extended requirement information
 "PAY" Rate of pay
 "PAYVALUE" Value of given pay
 "PDOB" Dob from 1st tab in extended requirement information
 "PEMAIL" Email address from 1st tab in extended requirement information
 "PLASTNAME" Last name from 1st tab in extended requirement information
 "PNOTES" Notes from 1st tab in extended requirement information
 "POTHERNAMES" Other name from 1st tab in extended requirement information
 "PPHONE" Phone number from 1st tab in extended requirement information
 "PPOSTCODE" Post code from 1st tab in extended requirement information
 "PREFCOUNT" Customer reference from 1st tab in extended requirement information
 "PREFERENCE" Title from 1st tab in extended requirement information
 "PRESPONDEDBY" Who responded to confirm the shift from 1st tab in extended requirement information
 "PRESPONDEDDATE" Date when response was received for confirmation of the shift from 1st tab in extended requirement information
 "PTITLE" Title from 1st tab in extended requirement information
 "REQUESTERJOBTITLE" Job title of the person who placed the order for the shift
 "REQUESTERNAME" Name of the person who placed the order for the shift
 "REQUESTERPHONE" Phone number of the person who placed the order for the shift
 "REQUIREMENTCANCELLED" End time of the original entry
 "REQUIREMENTCONTACT" Contact of the original entry
 "REQUIREMENTCREATEDBY" Who created the original entry
 "REQUIREMENTCUSTOMERREFERENCE" Customer reference of the original entry
 "REQUIREMENTCUSTREFAUTHTAKENBY" Who the customer reference was taken by of the original entry
 "REQUIREMENTCUSTREFAUTHTAKENDATE" The date the customer reference was taken of the original entry
 "REQUIREMENTDATAFILTERID" Data filter ID of the original entry
 "REQUIREMENTDATECREATED" The date the original entry was created
 "REQUIREMENTDURATION" Duration of the original entry
 "REQUIREMENTEARLIEST" Earliest start of the original entry
 "REQUIREMENTFREENOTES" Free notes of the original entry
 "REQUIREMENTGENSHIFTID" General shift identity of the original entry
 "REQUIREMENTID" ID of the original entry
 "REQUIREMENTIMPORTKEY" Import key of the original entry
 "REQUIREMENTIMPORTSOURCE" Import source of the original entry
 "REQUIREMENTINVOICEVALUE" Import value of the original entry
 "REQUIREMENTISNOTE" Any notes on the original entry
 "REQUIREMENTLASTUPDATED" Last date the original entry was updated
 "REQUIREMENTLATEST" Latest of the original entry
 "REQUIREMENTLENGTH" Length of the original entry
 "REQUIREMENTORIGINALRXDATETIME" Date and time the original entry was received
 "REQUIREMENTORIGINALSENTDATETIME" Date and time the original entry was sent
 "REQUIREMENTPAYGRADEID" Pay grade ID of the original entry
 "REQUIREMENTPAYINCREMENTID" Pay increment ID of the original entry
 "REQUIREMENTPAYSCALEID" Pay scale ID of the original entry
 "REQUIREMENTPAYVALUE" Pay value of the original entry
 "REQUIREMENTPROMOTEDBY" Who promoted the original entry
 "REQUIREMENTPROMOTEDDATE" The date the original entry was promoted
 "REQUIREMENTQUALANDGRADENAME" Name of qualifications and grades from the original entry
 "REQUIREMENTREFCOUNT" Number of references from the original entry
 "REQUIREMENTREFLOCALPREFIX" Local prefix of references from the original entry
 "REQUIREMENTREFPREFIX" Prefix of references from the original entry
 "REQUIREMENTREQUESTERNAME" Name of person making the request from the original entry
 "REQUIREMENTREQUIREDGRADE" Required grade from the original entry
 "REQUIREMENTREQUIRERCOMPANY" Company the request was made by from the original entry
 "REQUIREMENTREQUIRERCOMPANYID" ID of the company the request was made by from the original entry
 "REQUIREMENTREQUIRERNAME" Name of the person who made the request from the original entry
 "REQUIREMENTREQUIRERSORTNAME" Sort name of the person who made the request from the original entry
 "REQUIREMENTSHIFTBREAK" Shift break from the original entry
 "REQUIREMENTSHIFTDATE" Date of the shift from the original entry
 "REQUIREMENTSHIFTEND" Shift end time from the original entry
 "REQUIREMENTSHIFTNAME" Name of the shift from the original entry
 "REQUIREMENTSHIFTSTART" Shift start time from the original entry
 "REQUIREMENTUPDATEDBY" Who the original entry was updated by
 "SHIFT" Shift name
 "SHIFTBREAK" Currently set break time
 "SHIFTDATE" Date of shift
 "SHIFTDURATION" Currently set duration of shift
 "SHIFTEND" Currently set end time of shift
 "SHIFTSTART" Currently set start time of shift
 "SITE" The department or location name for the customer's requirment
 "WARD" Ward name
 "XTAB1ADDRESS1" Address line from 1st tab in extended requirement information
 "XTAB1ADDRESS2" Address line from 1st tab in extended requirement information
 "XTAB1ADDRESS3" Address line from 1st tab in extended requirement information
 "XTAB1ADDRESS4" Address line from 1st tab in extended requirement information
 "XTAB1DOB" Dob from 1st tab in extended requirement information
 "XTAB1EMAIL" Email address from 1st tab in extended requirement information
 "XTAB1LASTNAME" Last name from 1st tab in extended requirement information
 "XTAB1NOTES" Notes from 1st tab in extended requirement information
 "XTAB1NOTIFIEDBY" Notified by from 1st tab in extended requirement information
 "XTAB1NOTIFIEDDATE" Notified date from 1st tab in extended requirement information
 "XTAB1OTHERNAMES" Other name from 1st tab in extended requirement information
 "XTAB1PHONE" Phone number from 1st tab in extended requirement information
 "XTAB1POSTCODE" Post code from 1st tab in extended requirement information
 "XTAB1REFCOUNT" Customer reference from 1st tab in extended requirement information
 "XTAB1REFERENCE" Reference from 1st tab in extended requirement information
 "XTAB1RESPONDEDBY" Responded by from 1st tab in extended requirement information
 "XTAB1RESPONDEDDATE" Date responded from 1st tab in extended requirement information
 "XTAB1TITLE" Title from 1st tab in extended requirement information
 "XTAB2ADDRESS1" Address line from 2nd tab in extended requirement information
 "XTAB2ADDRESS2" Address line from 2nd tab in extended requirement information
 "XTAB2ADDRESS3" Address line from 2nd tab in extended requirement information
 "XTAB2ADDRESS4" Address line from 2nd tab in extended requirement information
 "XTAB2DOB" Dob from 2nd tab in extended requirement information
 "XTAB2EMAIL" Email address from 2nd tab in extended requirement information
 "XTAB2LASTNAME" Last name from 2nd tab in extended requirement information
 "XTAB2NOTES" Notes from 2nd tab in extended requirement information
 "XTAB2OTHERNAMES" Other name from 2nd tab in extended requirement information
 "XTAB2PHONE" Phone number from 2nd tab in extended requirement information
 "XTAB2POSTCODE" Post code from 2nd tab in extended requirement information
 "XTAB2REFERENCE" Customer reference from 2nd tab in extended requirement information
 "XTAB2TITLE" Title from 2nd tab in extended requirement information
 "XTAB3ADDRESS1" Address line from 3rd tab in extended requirement information
 "XTAB3ADDRESS2" Address line from 3rd tab in extended requirement information
 "XTAB3ADDRESS3" Address line from 3rd tab in extended requirement information
 "XTAB3ADDRESS4" Address line from 3rd tab in extended requirement information
 "XTAB3DOB" Dob from 3rd tab in extended requirement information
 "XTAB3EMAIL" Email address from 3rd tab in extended requirement information
 "XTAB3LASTNAME" Last name from 3rd tab in extended requirement information
 "XTAB3NOTES" Notes from 3rd tab in extended requirement information
 "XTAB3OTHERNAMES" Other name from 3rd tab in extended requirement information
 "XTAB3PHONE" Phone number from 3rd tab in extended requirement information
 "XTAB3POSTCODE" Post code from 3rd tab in extended requirement information
 "XTAB3REFERENCE" Customer reference from 3rd tab in extended requirement information
 "XTAB3TITLE" Title from 3rd tab in extended requirement information

 

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This FAQ was last updated on Wednesday, September 30, 2015

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