FAQ - NHS ESR payroll and AIMS
ESR export missing costcode
Ava can export to multiple systems for both payroll and
invoicing. This means that in the event of a change, there can be a
progressive transfer of data from one exported or imported system
to another. This leads to smooth painless migrations.
To accommodate this and provide additional flexibility, the cost
code which is exported to the AIMs system (and other exports) can
be chosen from one of three entries on the office / ward /
department's record card. This is usually the second option and is
probably set up as a default. If you wish to use another of
the optional fields, enable it, and name it appropriately.
There are three steps:
Check the setup of departments section of the database.
- In any record card, go to Menu | Setup | Data sections.
- Select the Office / Department / Ward sections (its the 3rd one
down) and click on the links button
- Ensure the cost code option is checked - its the 8th one down -
or use one of the other ID Number options and rename it if it is in
use for some other purpose.
You can now check that the individual cost codes are actually
set for each Office / Department / Ward
To check that the code is set for all departments you can export
a report to Excel of all codes using the inventory window / file /
export / selected information.
Check the export of the reconciliation is set to use "cost
- In any record card go to the Main menu | Utiltities |
- Select any previously locked reconcile and click on the
export window button.
- Check that the drop down list for "Payroll cost code derived
from" is set to "cost code" (or other if you are configuering an
alternate method). If its not how you want it, click on the "set
up" button and once you have changed the option list, you will be
prompted to save if you try to close the window without
- You can also click on the output folder button if you need to
rename an export before overwiting it.
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This FAQ was last updated on Wednesday, September 30, 2015