Record Cards

Contain all the information about an employee, the site location or department for booking.

Staff Information

Record cards can store a wide array of information, including a variety of addresses. Examples include the following:

  • Home Address and Phone Number
  • Work Address and Phone Number
  • Mobile Number
  • Alt Mobile Number
  • Email address(s)
  • Next of Kin Address
  • Reference Address(s)
  • Additional or alternate Contact Address(s)

employee info

There is the option to add default employment criteria, such as training requirements. The criteria can be given start or end dates, as an example if a reference needs to be received within 2 weeks of an employee starting work. Other examples of employment criteria that can be added include:

  • Banking and Payroll Information
  • Visa information
  • All forms of Employment Certification and Qualifications
  • Specialities or Supervising roles
  • Training
  • Uniforms
  • Work Location preferences
  • Skill Sets


  • Recruitment information
  • Employment standards
  • Working time/shift preferences/availability
  • Travel information
  • Pre-Employment Information
  • Information


  • Attendance Records (automatically generated) - these enable a company to flag up if a member of staff is late or absent more than two times.

Staff can be grouped into various categories such as recently hired, waiting on references or currently unavailable. The system also allows searching of staff, as well as an option to search for staff members employed by secondary agencies, useful if the agency are short of staff for a particular job.

Customer Information 

The software also holds record cards with all the customer's information. This means that every time a client requests staff their details don't need to be re-entered. The software can store multiple client addresses, which is great if a customer has more than one office across the country. Examples of customer addresses that can be added include:

  • Main Address, Phone Number, Fax, Email
  • Invoice Address, Phone Number, Fax, Email
  • Mobile Number
  • Alt Mobile Number
  • Additional or alternate Contact Address(s)


The software also automatically produces overview reports, which can be accessed by managers and include the following information:

  • Invoicing structure and calculations
  • Pay scale structure and calculations
  • Skill Sets
  • Work Location preferences
  • Employment standards
  • Standing requirements
  • Attendance plans
  • Working time/shift preferences
  • Travel information
  • Attendance Records (automatically generated)

There is also the option to group locations into similar groups to staffing groups, and similarly locations and departments can be easily searched for.

When searching it is possible to search for individual shifts by department reference, booking reference, invoice number, client or department name or date. Filtering can also be carried out when necessary. More information on searching and filtering can be found here.

Contact Information

To find out more about Ava solutions you can contact us in a number of ways:
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