Booking Process Overview
Once a booking is taken and confirmed, a time sheet for that shift will be automatically produced. The time sheet will contain the hours an employee is expected to work, and if the employee works these hours a box is ticked and the payment is made directly into the employee's bank account. If however, the hours worked vary, these can be updated on the time sheet before it is processed.
Printing Time Sheets
There is the option to print individual time sheets or to print them as a batch.
Further to this, there is the option to add a web module, where employees can view and print their time sheets online. Managers will also have the ability to edit and update the hours an employee has worked, or confirm the hours they have worked.
Processing the Appropriate Time Sheet
There are several various ways that time sheets can be produced; a single time sheet could be produced, or multiple time sheets could be produced. Time sheets could be produced through the use of a name search <ctrl + N> or pressing the search name button and selecting time sheet view - this will then search for the time sheets associated with a particular employee. The shifts displayed can be filtered by any date range or location.
If just one shift is selected to be processed, there is the option to process further shifts later on, the employee's name will be automatically presented and the date range selected.
Shifts can be individually selected, selected as a block or all the outstanding shifts can be selected.
Once a shift has been selected to be processed there are pre-set filters for the shifts which are worked, not on hold and not checked, or those shifts which are just on hold. Shifts could be placed on hold for a number of reasons, such as a dispute or missing information.
When employees are self-booking, there is the option to easily add new shifts to the timesheet, and the software will then automatically calculate the amount of shifts ticked and selected.
The software also has the ability to attach an image of a signed time sheet to the appropriate invoice, saving wasted paper, time and money.