Booking Process Overview
Timesheets are processed the second a booking is taken, and contain the times an employee is expected to work; however these times can be changed up until the moment the timesheet is processed. If the employee works the times as shown on the timesheet, a box is ticked and the payment is made to the employee.
Timesheets can be individually or batch printed.
There is also an optional web module, which your company can choose to make use of and allows staff and managers to view timesheet information and timesheets can also be printed through the website. Managers also have the ability to update start and end times, as well as verify they are correct.
Processing the Appropriate Timesheet
Timesheets can be processed in a number of different ways; either a single shift or multiple shifts for any individual employee on a timesheet could be processed. This can be done through the use of a name search <ctrl+N> or by pressing the search name button and selecting timesheet view. The shifts displayed can then go on to be filtered across a specific date range, or location, which in this instance would be a particular school.
If a single shift is selected at one time and further shifts are later to be processed, the employee name will be automatically presented and the date range selected. Shifts can be individually selected, selected as a block or all outstanding shifts can be ticked.
Once an employee is selected, there are pre-set filters in place for options such as worked, not on hold and not checked. A shift can be placed on hold if confirmation is still needed to confirm the hours worked, or if there was a dispute during the shift, or if important information is missing.
Where self-booking is concerned, new shifts can easily be entered into the timesheet window; the software then automatically calculates the amount of shifts ticked and selected.
The software also allows the option to add a signed timesheet to the appropriate invoice, saving unnecessary hassle.