Searching and Filtering

Employees, Clients, Departments, Event Requests and Bookings can be searched and filtered in a comprehensive and wide range of ways.


Searches can be carried out for staff, clients, or departments/locations. Searching the system is very straightforward and can be done in several different ways; one is exact entry, where the system searches for matches based on a single character entry. Any field can be searched ranging from first name to payroll number. Initially only active staff are searched, but by simply ticking a box the system can search through inactive and 'do not use' records. Another is through extended matches, where words are auto completed to match entries on the system, and finally perhaps the most ingenious way is through phonetic match, which allows both hard and soft pronunciation matches, so if a word is not spelt as it is sounded, you will still be able to find it, saving time and hassle. Matches are returned in less than a second.

Search for a Name

The use of a single button allows immediate switching between locations and departments, which is particularly useful if a client maintains several locations.

If a user is inputting a new entry into the system, this can be automatically checked against existing ones, in order to prevent double entry of new staff or clients.

Another key feature is that the user can carry out shift searches against a unique booking reference, the customer reference, or invoice number.


Filtering is another useful feature of the AvaPA software, and allows staff (meeting each client's needs) to be found quickly and efficiently. For example a client may request to have 20 staff that have sufficient cocktail training and through a simple filtering process, the system will reveal all members of staff who meet the criteria.


Where shifts are concerned, filtering can be done through looking at the dates each staff member has requested to work, the location in which they wish to work and their skill level. Another important feature is that filtered information can be automatically remembered, so that next time if the client asks for similar staff, the selection process will be even more simple.

When a specific booking is selected, the staff members profile will automatically open in a new window, allowing for easy navigation between the two pages. The software also provides standard sorting, whereby all lists are automatically put into order when the column header is clicked, as is standard in most similar software; this feature also allows for basic grouping, for example gathering employees into groups based on their particular skillsets.

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