Record Cards

These contain all the information about an employee, client, event or location.

Staff Information

The software can hold a vast amount of information on each member of staff, including a wide variety of addresses. These include:

  • Home Address and Phone Number
  • Work Address and Phone Number
  • Mobile Number
  • Alt Mobile Number
  • Email address(s)
  • Next of Kin Address
  • Reference Address(s)
  • Additional or alternate Contact Address(s)


There is also room to enter default employment criteria, such as training requirements, i.e. before a member of staff can start working they may have needed to perform the relevant training, which could be for waitressing, bar work, promotional work and so forth. These training requirements can be changed or updated at any time by any member of the operational team. Criteria can also be given start or end dates, for example if a member of staff has to have a reference within two weeks this can be documented on the system. Other examples of employment criteria that can be added are:

  • Banking and Payroll Information
  • Visa information
  • All forms of Employment Certification and Qualifications
  • Specialities or Supervising roles
  • Training
  • Uniforms
  • Work Location preferences (particularly important when selecting staff for events)
  • Skill Sets


  • Recruitment information
  • Employment standards
  • Working time/shift preferences/availability
  • Travel information
  • Pre-Employment Information
  • Information


  • Attendance Records (automatically generated) - these enable a company to flag up if a member of staff is late or absent on more than two occasions.

Staff members can be grouped into various categories, for instance - recently hired, waiting on references, currently available or not available. The AvaPA software also allows for easy searching of specific members of staff; this is particularly useful if a client has requested to have the same member of staff back, or if references need to be edited or updated. There is also an option to search for staff members employed by secondary agencies; this is a useful feature if the agency is short of staff for a particular event or function.

Client Information

The software will also hold information on all of your agency's clients; these can be described as the people hiring your staff for work. The system will store the name of the company or client (if it is a private client); this means that the client does not have to be re-entered each time they require staff. Another useful feature of the software is it enables the ability to store multiple client addresses, this is a vital and indespensible feature if a client or company has several offices all over the country, and is specifically useful if a client provides work at a variety of locations and venues. Examples of options that can be added are:

  • Main Address, Phone Number, Fax, Email
  • Invoice Address, Phone Number, Fax, Email
  • Mobile Number
  • Alt Mobile Number
  • Additional or alternate Contact Address(s)


In the overview reports, (which can be accessed by the operations team and the managerial staff) the information that can be stored for each department includes:

  • Invoicing structure and calculations
  • Pay scale structure and calculations
  • Skill Sets
  • Work Location preferences
  • Employment standards
  • Standing requirements
  • Attendance plans
  • Working time/shift preferences
  • Travel information
  • Attendance Records (automatically generated)

Specific locations can also be linked together into similar groups, and again, locations and departments can be easily searched for via the software.

When searching it is also possible for individual shifts to be searched by department reference, the unique booking reference that they will be provided with, invoice number, client or department name and date. Filtering can also be carried out by the operations team when necessary.






Contact Information

To find out more about Ava solutions you can contact us in a number of ways:
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