Booking process overview
Time sheets are automatically processed the moment the booking request is taken. These time sheets contain the times the employee is expected to work. If the employee works the times as shown on the time sheet, a box can be ticked and the payment is made automatically. However if these times vary they can be easily updated before the time sheet is processed and the staff payment made.
Printing time sheets
Time sheets can be printed either in a batch or individually.
There is also an optional web module which allows time sheet information to be viewed by staff and managers and printed through the website. Managers have the ability to update and edit attendance times, or simply just verify them.
Processing the appropriate time sheet
Time sheets can be processed in several different ways; it could be that a single time sheet is processed, or multiple shifts on a time sheet for a single employee are processed. This can be done be carrying out a name search <ctrl + N> or pressing the search name button and selecting time sheet view. The shifts that are displayed from the search can then be filtered across any date range, and across event location.
If a single shift is selected at one time and then further shifts for the same employee are to then be processed, the employee name is automatically presented and the date range selected.
Either shifts can be selected individually, a block of shifts ticked, or all outstanding shifts can be ticked with one action.
Alternately once the employee is selected there are preset filters for the shifts which are worked, not on hold and not checked, or those shifts which are simply on hold. A shift could be placed on hold if waiting for confirmation that it was actually worked, or if there was a dispute or regarding missing information.
In the nature of self-booking, new shifts can be easily entered in the timesheet window. The software automatically calculates the amount of shifts ticked and selected.
The software can also automatically attach an image of a (signed) time sheet to the appropriate invoice, saving paper, time and money.