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Blog posts written on Friday August 2015

Posted Friday Friday, August 28, 2015 by Administrator

Complying with the NHS e-Procurement Strategy

 

As a recent HealthTrust EDI network framework request document said: "We recognise that not every supplier has enabled this type of functionality". As a recruitment software supplier that has been supplying temp staffing software to both the NHS and NHS supplying agencies we are fully familiar with"AIMS" requirements as described within the NHS and well placed to be immediately compliant for our customers at little or no cost to them.

 

Here is our checklist:

 

 

N1

EDI refers to electronic data interchange between different information systems via a number of recognised protocols, such as UN/EDIFACT, SAP IDOC, EANCOM, ANSI X12, XML, cXML, CSV and PEPPOL. For the avoidance of doubt, EDI does not refer to orders via e-mail and is a stance supported by the NHS e-Procurement Strategy.

We recognise that not every supplier has enabled this type of functionality in their own environments and as such HTE will be providing a portal where suppliers can view and download orders, upload or create orders acknowledgements, ship notices and invoices. By utilising this technology suppliers will therefore be able to comply with the NHS e-Procurement Strategy by delivering automated procurement efficiencies to NHS trusts.

 

Question

Description

Response

1.14.2

N2

A core requirement of this tender is to support the National eProcurement Strategy by transacting with our members via the HealthTrust EDI network. There will be no transactional charges applicable  to suppliers for documents transferred across this network. HealthTrust will be providing each supplier with a 'portal' where they can collect and create electronically delivered documents to and from our members.  Suppliers are also invited to connect their systems directly to this network to enable seamless data transfer. Should suppliers wish to connect electronically then they are expected to fund any of their own integration charges required to link their systems with the HealthTrust network. Please confirm you can meet this requirement

Yes

1.14.3

N3

Can you accept electronic purchase orders? (not via email)

Yes

1.14.4

N4

If you have answered ‘yes’ to the above; please confirm the protocols / formats you can support e.g. cXML, ODI, CSV

cXML, CSV

1.14.5

N5

Can you deliver electronic purchase order acknowledgements? (not via email)

Yes

1.14.6

N6

If you have answered ‘yes’ to the above; please confirm the protocols / formats you can support? (e.g. cXML, ODI, CSV)

cXML, CSV

1.14.7

N9

Can you deliver electronic invoices and credit notes? (not via email)

Yes

1.14.8

N10

If you have answered ‘yes’ to the above; please confirm the protocols / formats you can support e.g. UN/EDIFACT, SAP IDOC, EANCOM, ANSI X12, XML, cXML, CSV, PEPPOL

cXML, CSV, XML, ANSI, PEPPOL (XML)

1.14.9

N11

Can you support consolidated electronic orders?

Yes

1.14.10

N12

Can you support consolidated electronic invoices?

Yes

1.14.11

N13

Are you able to transact via PEPPOL?

Yes (PEPPOL (XML))

       

1.15

Enriched Catalogue Content

 

Note

Note Details

1.15.1

O1

Historically HealthTrust’s catalogue has supported supplier part code, description, unit of measure and unit price. Our catalogue now supports many different attributes which can enrich the base content.

1.15.2

O2

Please answer the following questions on enriched catalogue content:

 

Question

Description

Response

1.15.3

O5

Provide a list of all other content attributes you can provide in addition to those detailed in the Price Offer Schedule.

unique booking reference, order confirmation number, contract number, invoice number, AIMS codes or alternates

1.15.4

O6

Detail all taxonomies that are maintained against your items e.g. UNSPEC, E-CAT Codes etc.

unique booking reference, order confirmation number, contract number, invoice number, AIMS codes or alternates

1.15.5

O7

Confirm you can synchronise your content with third party systems?

Yes

1.15.6

O8

Confirm you can provide direct punch-out to your catalogue?

Yes

1.15.7

O9

HealthTrust Europe will provide part codes for the products offered within this tender, as per the commercial envelope which Suppliers will need to include on their invoices.  Please can you confirm you will adopt this.

Yes

1.15.8

O10

HealthTrust Europe will provide any images against the products available, this will be a standard image which applies to all suppliers e.g. a photo of a Nurse or relevant person or the Supplier logo. Please confirm you agree to this.

Yes

1.15.9

O11

HealthTrust Europe will provide any descriptions used as the Job Role stated within in the Commercial Envelope with the ability for the NHS Job Profile to be accessed for such role.  Please confirm you agree to this.

Yes

 

 

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