Booking Process Overview
Timesheets are processed the second a booking is taken, and
contain the times an employee is expected to work; however these
times can be changed up until the moment the timesheet is
processed. If the employee works the times as shown on the
timesheet, a box is ticked and the payment is made to the
employee.
Printing Timesheets
Timesheets can be individually or batch printed.
There is also an optional web module, which your company can
choose to make use of and allows staff and managers to view
timesheet information and timesheets can also be printed through
the website. Managers also have the ability to update start and end
times, as well as verify they are correct.
Processing the Appropriate Timesheet
Timesheets can be processed in a number of different ways;
either a single shift or multiple shifts for any individual
employee on a timesheet could be processed. This can be done
through the use of a name search <ctrl+N> or by pressing the
search name button and selecting timesheet view. The shifts
displayed can then go on to be filtered across a specific date
range, or location, which in this instance would be a particular
school.
If a single shift is selected at one time and further shifts are
later to be processed, the employee name will be automatically
presented and the date range selected. Shifts can be individually
selected, selected as a block or all outstanding shifts can be
ticked.
Once an employee is selected, there are pre-set filters in place
for options such as worked, not on hold and not checked. A shift
can be placed on hold if confirmation is still needed to confirm
the hours worked, or if there was a dispute during the shift, or if
important information is missing.
Where self-booking is concerned, new shifts can easily be
entered into the timesheet window; the software then automatically
calculates the amount of shifts ticked and selected.
The software also allows the option to add a signed timesheet to
the appropriate invoice, saving unnecessary hassle.