Booking process overview
Time sheet processing starts from the original request being
taken. AvaPa will automatically provide department choices for a
given location, skill required for a given department, and times
(default and most recently used for the department skill and
shift). The selected time can be edited and together with an
automatically generated unique booking reference are carried
through to the time sheet verification. If the times worked are the
same as those requested, then ticking the shift causes the shift
pay and invoice amounts to be calculated and included in the next
invoice or payroll run.
Printing time sheets
Time sheets can be printed from AvaPA either as a batch or
individually from appropriate windows.
With the optional web module: time sheet information can be
viewed by nurses and managers and printed. Secure web pages allow
line managers to edit attendance times and verify time sheets.
Processing the appropriate time sheet.
Processing a single time sheet can be done by using the short
cut keys for a shift reference key search < ctrl + K
> or pressing the search shift reference button and
selecting time sheet view.
Processing multiple shifts on a single time sheet can be easily
done by using the short cut keys for a name search < ctrl
+ N > or pressing the search name button and selecting
time sheet view. The shifts displayed can be filtered across
any date range and by site location (and department if
required)
If a single shift is selected and then further shifts for the
same nurse are to be processed, the nurse name is automatically
presented and the (new) date range selected without leaving the
timesheet window with the minimum user input.
Either shifts can be ticked individually, a block of shifts
ticked, or all outstanding shifts can be ticked with one
action.
Alternately once the nurse is selected there are preset filters
for the shifts which are worked, not on hold and not checked, or
those shifts which are simply on hold.
A shift may be placed on hold because of a dispute or because
some relevant information is incomplete.
New shifts can also be entered in the timesheet window in the
case of self booking.
Automatic totals are displayed for ticked shifts and total
shifts selected.
Uniquely AvaPA will automatically attach an image of a (signed)
time sheet to the the appropriate invoice. This eliminates
laborious paper clipping and minimises envelope stuffing.