Record Cards

Contain all the information about a nurse, the site location or ward / department / patient for booking.

An extremely wide range of information can be securely stored on AvaPA: Personnel and personal information, overall site information and information for each department, ward, or patient. For ease of use these are referred to as the record cards for the nurse and record cards for locations and departments. A "Department" can easily be a Ward, Booking Office, or an Individual Patient.

Nurse Information

In addition to the traditional First Name, Surname, Initials or Middle Names Title, Gender, Date of birth and a wide range of addresses, training, immunisation, work permit and other details. Default address options are provided and these can be easily extended by any (Supervisor) User.

Example range of addresses:

  • Work Address and Phone Number
  • Mobile Number
  • Alt Mobile Number
  • Email address(s)
  • Next of Kin Address
  • Reference Address(s)
  • Additional or alternate Contact Address(s)

 Record Card

Default employment criteria including training requirements are provided and these can be easily extended by any (Supervisor) User. There are reports to give management overviews whereby criteria are appropriately checked prior to scheduling a Nurse for a shift. Any criteria can have Start dates, End or Expiry dates, and Reference numbers such as Pins. Examples are:

  • Banking and Payroll Information
  • Visa information
  • All forms of Employment Certification and Qualifications
  • Specialities or Supervising roles
  • Immunisations
  • Training
  • Uniforms
  • Work Location preferences (both Nurse and location down to department level)
  • Vehicle Details
  • Driving licence details
  • Other licence details
  • Skill Sets

Skills 

  • Recruitment information
  • Employment standards
  • Work time directive criteria WTD
  • Working time/shift preferences
  • Employment contract details
  • Start and End dates
  • Travel information
  • Contingency Information
  • Pre Employment Information
  • CRB (Criminal Records Bureaux)
  • Information

Extra Information

Nurses can be grouped into Initial Contact, Pre employment, Active employment, temporarily unavailable, Archive and Do Not Use categories. 
AvaPA allows searching for Nurses via all names and references across active and inactive entries. Fuzzy searches allow matching at the starting letters (auto complete) and the phonetic value of entered search names.
Secondary Agency Nurses: AvaPA can also track Nurses Employed via another agency. Full invoicing and charging calculations are supported for such subcontracting.

Customer Information

In addition to the traditional company name, departments or clients can be created within each Company with multiple addresses. Default Address options are provided and these can be easily extended by any (Supervisor) User. Examples are:

  • Main Address, Phone Number, Fax, Email
  • Invoice Address, Phone Number, Fax, Email
  • Mobile Number
  • Alt Mobile Number
  • Additional or alternate Contact Address(s)

Department Record Card

Default employment frameworks are provided and these can be easily extended by a (Supervisor) User.

In the management overview reports the information that can be stored for each department includes:

Site locations and departments can be grouped into initial contact, pre employment, active, temporarily unavailable, archive and do not use categories. AvaPA allows searching for departments and locations via all names and references across active and inactive entries. Fuzzy searches allow matching at the starting letters (auto complete) and the phonetic value of entered search names. 

When searching - individual shifts can be searched by department reference, AvaPA booking reference, invoice number, customer or department name and date. Filtering can also be carried out for the user who created or edited any booking.

Contact Information

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