Searching
The software allows searching to be carried out in one of
several ways. Searches can be carried out for staff, clients, or
departments/locations. One way the system can be searched is
through exact entry, where the system searches for matches based on
a single character entry. Any field can be searched and matches are
returned in under a second. Intially only active staff are
searched, but this can be very quickly changed, through
selecting a tick box to allow the searching of inactive and do not
use records. Another way of searching is through extended matches,
where the system auto completes words to match already exsisting
entries on the system. A further search method is phonetic match,
where both hard and soft pronunication matches are searched; this
is useful if a word is not spelt as it sounds.
Through clicking a single button searching can
be immediately switched between locations and departments,
which is particularly useful if a client maintains several
locations.
If a user is inputting a new entry, it will be automatically
checked against existing ones, to prevent data duplication.
It is also possible for the user to carry out shift searches
against a unique booking reference, customer reference or invoice
number.
Filtering
Filtering allows staff to be found quickly and efficiently. As
an example, if a client requests 10 locum doctors, the software
will filter out all the staff who are not trained to work as a
doctor, saving the user having to search through individual
records.
In terms of shifts, filtering can be carried out through looking
at available dates staff have said they can work, and the locations
in which they have said then can work. Another useful feature of
filtering information is that the information can be automatically
remembered, so that if a client requests similar staff a second
time round, the selection process is much more
straightforward.
When a specific booking is selected, the user's profile will
open in a new window, allowing easy navigation between both pages.
The software also provides standard sorting, where lists are
ordered when the column header is clicked, as is standard in most
similar software; this feature also allows for basic grouping, for
example grouping employees into groups based on the skills they
have.