Booking process overview
Time sheets are automatically processed the moment that a
booking request is taken. These time sheets contain the times the
employee is expected to work. If the employee works the times as
shown on the time sheet, a box can be ticked and the payment
is made automatically. However if these times vary they can be
easily updated before the time sheet is processed and the staff
Printing time sheets
Time sheets can be printed either singularly or in a larger
There is also an optional web module which allows time sheet
information to be viewed by staff and managers and printed through
the website. Managers have the ability to update and edit
attendance times, or simply verify them.
Processing the appropriate time
Time sheets can be processed in several different ways; it could
be that a single time sheet is processed, or multiple shifts on a
time sheet for a single employee are processed. This can be done be
carrying out a name search <ctrl + N> or pressing the
search name button and selecting the time sheet view. The shifts
that are displayed from the search can then be filtered across any
date range, and across event locations.
If a single shift is selected and processed, further shifts from
that same employee can be processed at later dates, very
shifts can be selected to be processed individually, in a block,
or by ticking all outstanding shifts, and applying.
Once the employee is selected there are preset filters in place
to identify the shifts which are not worked, not on hold and not
checked, or those shifts which are simply put on hold. There are
several reasons as to why a shift could be placed on hold, ranging
from missing information to a dispute with a client.
Where self-booking is used, new shifts can be very easily added
to the time sheet window; the software will then automatically
calculate the amount of shifts ticked and selected.
The software can also automatically attach an image of a
(signed) time sheet to the appropriate invoice, saving both paper,
time and money.