Google has, somewhat belatedly, entered the "free" cloud storage
market.
Their offering of 5GB (as opposed to the 2GB available
elsewhere) is designed to be attractive when you cross the 2GB
barrier and otherwise have to use a paid service. Some may argue
this is unfair competition: that is not the issue to be discussed
here, more are you giving away the family jewels?
We have trialled and abandoned a number of these services. Our
main issue is their ability, every now and again to start
duplicating files, overwriting later versions, or simply hanging on
to a file rendering it unusable until the machine is rebooted.
Maybe it's because we evaluated them earlier in their development
cycle, maybe it's an inherent flaw. Maybe we are dubious
about the security of our data.
So when master of taking large "free" data and making a profit
from it comes along and offers a "free" service its perhaps worth
looking more closely at what you will be signing up for.
The Google T's and C's give then them the following rights:
"When you upload or otherwise
submit content to our Services, you give Google (and those
we work with) a worldwide license to use,
host, store, reproduce, modify, create derivative
works (such as those resulting from translations,
adaptations or other changes we make so that your content works
better with our Services), communicate, publish,
publicly perform, publicly display and distribute such
content. The rights you grant in this license are for the
limited purpose of operating,
promoting, and improving our
Services, and to develop new ones"
[services].
Now these are pretty large doors that are opening on what
was previously your closely guarded intellectual property. Moreover
storage of your intellectual property (aka IP) will be bound by the
Data Protection Act in the UK. You may well be breaking the act if
you use Google's services with these wordings.
These words and attempts at copyright acquisition are not
necessary. Compare Google's "do no wrong" wording with big bad
Microsoft's:
"Except for material that we
license to you, we don't claim ownership of the content you provide
on the service. Your content remains your content. We also don't
control, verify, or endorse the content that you and others make
available on the service. You understand that Microsoft may need,
and you hereby grant Microsoft the right, to use, modify, adapt,
reproduce, distribute, and display content posted on the service
solely to the extent necessary to provide the service."
It seems to me that MS with their army of lawyers are taking
a far fairer, tighter and more responsible approach to their terms
of service than Google with their army of lawyers.
In either respect, when you use a cloud service, the servers
may be outside the EU in which case the Information Commissioners
Office (ICO) guidance and rulings will apply.
Information Commissioners Office guidance and
ruling
Put simply, you may be hazarding your licence as a data
bureau by using a cloud service (especially Google's with their
current T's & C's) for data storage and therefore putting your
company at risk.
Ava use both Microsoft's and Google's services, although not
necessarily the ones referred to in this article.
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